The Institute has installed "Box" and uses it as the official cloud storage services of the Institute. Please refer to the "Box Support" homepage at the reference link for standard usage. All materials and videos are copyrighted by the Institute and may not be reproduced or used without permission, even in part
On April 28, 2025, the maintenance for the expansion of services to members of the Medical and Dental Sciences was completed, and some services (browsing materials for the entire university and using personal folders) are now available to members of the Medical and Dental Sciences.
On August 12, 2025, the administrative user group for medical and dental staff was updated, and maintenance was completed. As a result, medical and dental staff in the Administration Bureau can now access the "Organization Folder."
You can use this service from the Science Tokyo Authentication System. Please check Sign-in for instructions.
We have created usage rules and policies to ensure the smooth and effective use of data sharing in a safe and secure environment.
Users are responsible for their own use of the intramural information services, so please check them in advance and abide by them.
The following are those who can use Box. Depending on your status, you may be able to use box through each authentication system, or you may need to apply in advance.
| User Type | Status Details |
|---|---|
| Students |
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| Faculty & Staff |
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| Other Status | For temporary staff dispatched under a worker dispatch contract, or staff from an external organization stationed on campus under a contract, Extended User Use (Guest account) applications must be submitted by the receiving department. |
For members of the Medical and Dental Sciences, only those with the following statuses who have already obtained a Science Tokyo ID and are registered in the Trusted DB (Human Resources and Payroll System/Student Registration System) may use the service.
For other statuses, we will notify you when you can start using the service after coordinating with the Science Tokyo ID issuance schedule.
We are in the process of granting Science Tokyo ID for the use of LMS, but are currently preparing for the use of Box.
Extended User Use (Guest account) applications are accepted by submitting application forms (Only for faculty and staff, Japanese version only) to Box from your supervisor or manager who has access to Slack and Box. Please refer to Usage Instructions (Only for faculty and staff, Japanese version only) and the following channels for detailed application procedures.
*It is also possible to interact with members of the Institute by obtaining a free Box account and collaborating with them through external collaboration folders, rather than applying for Extended User Use.
The cloud storage services provided by the Institute include Microsoft SharePoint and OneDrive, and the usage categories for each are as follows.
| User Type | Box | MS365 SharePoint |
MS365 OneDrive |
|---|---|---|---|
| Faculty |
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| Staff |
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| Students |
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As with all services, there is a possibility of unintended data loss or information leakage due to operational or configuration errors. When sharing data over a wide area, please make sure to check the data by a small number of people in advance.
If you leave the Institute or graduate, you will no longer be able to use the Science Tokyo authentication system, and files that you own and have shared with others will become completely invisible.
In particular, folders and files that are only used once every year or half a year will suddenly appear to be invisible to users, and files may be lost due to delays in responding to the situation.
Please be sure to check and change the owner of the folder before the file is lost, and take action such as "changing the owner" or "copying
Box Drive, which can be accessed directly from the desktop, is often mistaken for a file on the desktop, and other users' files are often put in the Recycle Bin, including other users' files.
In particular, there have been many cases of users deleting files when they leave the company and then being unable to use their own Box, making it difficult to recover the the files.
Please be especially careful when deleting files.